Role title: Honorary Treasurer 

Direct report:  Works closely with the Chair, Chief Executive and the Board of Trustees. 

Time commitments: Attend Trustee Board, the AGM and other events run by the Trust. Chair Finance Committee meetings held six times a year. Meet periodically with the Finance Officer and other staff. 

Remuneration: The post is voluntary and not remunerated. 

Location: Meetings are normally held at the Trust’s office - ETNA, 13 Rosslyn Road, Twickenham, TW1 2AR. 

Purpose of the role 

  • Lead the Board’s duty to ensure proper accounting records are kept, financial resources are controlled, invested and economically spent in line with governance, budget, legal and regulatory requirements. 
  • Monitor the financial standing of the Trust with the CEO and report to the Board regarding cash flow forecasting, income streams, out-going expenses and the strategic management of the Trust’s financial resources.  
  • Oversee the Trust’s financial risk-management process and report financial health to the Board of Trustees ensuring finances are responsibly managed with proper procedures and controls in the interests of the Trust’s work and beneficiaries. Ensure buildings, equipment and assets are adequately maintained and insured. 
  • Act as a counter-signatory as appropriate on cheques, on-line payments and applications to funders.  
  • Ensure that annual accounts are submitted to the Annual General Meeting liaising with the independent examiner and in accordance with the needs of all relevant regulators in a timely fashion.   

Main Responsibilities   

Budgeting and strategic financial planning 

Chair the Finance Committee of trustees and any co-opted experts bi-monthly to: 

  • Ensure all strategic, project and income generation plans are financially appraised and budgets are aligned to both short-term and long-term objectives each year. 
  • Oversee business planning/budgeting processes in participation with the CEO and other staff. 
  • Contribute to the fundraising strategy
  • Review and oversee a reserves policy  

Monitor and review financial performance on a monthly basis and ensure action is taken as appropriate for areas of underperformance. 

Management Reporting 

  • Ensure a high standard of management accounting and cost management is maintained to safeguard resources and proper management of reserves. 
  • Support the CEO and Finance Officer to prepare and produce relevant management accounts and report in plain language with such document and explanation as are agreed to the trustees at every board meeting highlighting any problems and recommended solutions. 
  • Guide and advise Trustees to approve formally the annual report and examined accounts and make a report to members at the AGM. 
  • Ensure compliant reports are submitted to Companies House and the Charities Commission. 

Person Specification 

Essential 

Enthusiasm for and commitment to the Trust’s objectives with time to give in support of their achievement. 

  • Significant senior level experience of management accounting.  
  • Knowledge of charity SORP and impending changes. 
  • Competent IT skills. 
  • Proven ability to communicate and explain financial information, advice and training to trustees, members and others 
  • Analytical and evaluation skills, demonstrating good judgement. 
  • Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship. 
  • Excellent oral and written communication skills including ability to adapt communication styles to a variety of circumstances.
  • Excellent team-working, leadership and negotiating skills. 

 Desirable 

  • Appropriate qualifications in management accounting or chartered accounting.  
  • Demonstrated knowledge and experience of charity fundraising and finance practices.
  • Demonstrated understanding of grant request requirements to advise on presentation of finance information to get the best results from bids submitted. 

 For further information about this job please contact Berny Simcox, CEO